Field Experience Associates (FEA) University Facilitators (UF) Placement Coodinators (PC)

Field Experience Associates (FEAs):

• Assist placement coordinators in placing pre-service teachers for the IFX and AFX field experiences;

• Develop and teach EDFX 325/350 seminar and ensure pre-service teachers understand processes and policies related to field experiences

• Support mentor teachers, pre-service teachers, school coordinators and university facilitators in understanding their roles and responsibilities

• Support second attempt students

• Support students requiring accommodations

• Provide support for IFX and AFX regional placements

• Provide support for EDFX 495 field experience students

For IFX Field Experience

• Provide a differentiated level of support to mentor teachers, and pre-service teachers depending on needs

• Ensure mentor teachers receive introductory emails from pre-service teachers prior to the start of the IFX field experience

• Provide weekly updates to mentor teachers, pre-service teachers, and school coordinators

• Support mentor teachers in issuing Notifications of Concern, if necessary

• Oversee and manage all placement terminations

• Ensure that IFX student have prepared the initial growth plan (by day 10)

• Guide pre-service teachers who want to apply for the Alberta Retired Teachers Award;

• Collect final assessments from IFX mentor teachers, review the draft of the final assessment and provide feedback to the mentor teacher, if needed. Submit an official copy of the final assessment to eClass for student access

For AFX Field Experience

• Support University Facilitators in the completion of their roles and responsibilities

• Communicate weekly with university facilitators and monitor for potential issues

• Support university facilitators in problem-solving to ensure the best possible outcome in dealing with placement concerns;

• Support university facilitators in issuing Notifications of Concern, if necessary

• Oversee and manage all placement terminations

• Collect final assessments from University Facilitators, review the draft of the final assessment and provide feedback if needed. Submit an official copy of the final assessment to eClass for student access

University Facilitators (UFs)

• attends the zone Meet & Greet (online) prior to the start of Advanced Field Experience (AFX) and the Introductory Field Experience (IFX)

• receives and tracks the pre-service teacher introductory forms prior to the start of the field experience

• maintains regular communication and conducts regular meetings in assigned schools during the field experience

  • IFX - a minimum of 3 meetings per term

  • AFX - a minimum of 4 meetings per term

• is readily available to respond to emerging needs, and provide a differentiated level of support to pre-service teachers and mentor teachers

• provides weekly update emails to mentor teachers, pre-service teachers, and school coordinators

• observes a pre-service teacher’s lesson and provides formative feedback

• supports pre-service teachers and mentor teachers when a Notice of Concern is necessary

• ensures the field experience associate is aware of potential issues,

• ensures that AFX and IFX pre-service teachers have prepared their growth plans as required

• reviews the final assessment, and forwards it to the zone FEA for processing

• participates in field experience meetings, as required

Placement Coordinator Roles & Responsibilities

• maintaining a current and accurate database of all Education undergraduate students enrolled in a field experience course. 

• the day-to-day operation of the EDFX database to facilitate and record approximately 2000 pre-service teaching placements made each year in the Greater Edmonton area, as well as regionally across Alberta. There may also be some out-of-province and international placements. 

• determining an alternative placement if the initial placement is not possible.

• review and update field experience processes, guidelines, and expectations. 

• development and distribution of field experience information for pre-service teachers, mentor teachers, university facilitators, school coordinators, field experience associates, and other field experience stakeholders. 

• monitoring the receipt of pre-service teacher assessment forms to ensure completeness and final grade entry.

• ensuring pre-service teacher access to the official final assessment document.  

• maintaining accurate lists for placement communication and tracking purposes.

• providing statistical report information regarding placements to senior Faculty of Education administrative staff.

• general clerical and administrative support and other related duties, including assisting with special projects and events, as required.